Start of Year screen
The Start of Year screen is a section of EdPay that is available between 4 December 2023 and 1 March 2024. This is where you will enter most of your school's information so that employees are paid correctly from the beginning of the new school year.
To find the screen go to EdPay > My Employees > Start of Year
In the Start of Year screen there are four tabs: School Term Dates, Restart Job, Change Hours and Summary.
In those four tabs you can:
- Download the Start of Year report (Summary tab)
- Enter your 2024 term 1 start date and your 2024 term 4 end date (School Term Dates tab)
- Restart fixed-term teachers and term-time-only non-teachers who are returning to your school in 2024 (Restart Job tab)
- Change hours for some fixed-term teachers and term-time-only non-teachers (Change Hours tab).
Some Start of Year information needs to be entered outside of the Start of Year screen, using other screens in EdPay:
- Pay details changes for all other employees who don't show on the Change Hours tab e.g. employment type, funding or department codes and allowances.
- Terminating jobs for employees not returning in 2024
- Adding employees who are new to your school in 2024
- Adding new jobs for existing employees
Principals and authorised EdPay users
Changes for principals can't be made in EdPay, they will need to be sent via the appropriate form to support@novopay.govt.nz.
Changes for other authorised EdPay users can either be made by the principal in EdPay or by form.
Changes for staff who are authorised EdPay users must be completed before their first day in 2024, or they won't have access EdPay to complete Start of Year processing for the school’s employees.
Annualised employees
Annualisation is the process of spreading out the earnings of support staff who work during term-time only, into equal fortnightly pays throughout the year (including during school holidays).
Pay details changes for annualised employees need to be provided on their EP23nt Annualisation form.
For employees who wish to be annualised from 2024, a completed EP23nt form must be sent to support@novopay.govt.nz by 29 January 2024.
Employees need to apply for annualisation each year with a new EP23nt, even if they were annualised the year before.
Annualisation for 2024 starts on 31 January. For more info go to Annualisation