Information for school employees

As an employee, it is your responsibility to ensure that you:

• know your payroll responsibilities and how they align with other responsibilities
• keep informed and up-to-date on payroll matters
• provide accurate personal pay-related details to your employer, and communicate any change in circumstances promptly
• provide accurate and timely timesheet information to your employer
• comply with the board's policy and procedures for requesting and taking leave
• check that your information and payments made are correct, notify your employer of any errors, and assist in the resolution of those errors where required.

Payslips are emailed every fortnight. You need to supply an email address to your payroll administrator in order to receive your payslip.

Your email payslip is password protected – use your MoE number. If you can't remember your MoE number, you can find it on a previous payslip, or ask your school's payroll administrator. This is NOT the same as your teacher registration number.

EdPay requires a 7-digit MoE number. If your MoE number is only 5 or 6 digits, add zeros to the front, e.g. 12345 becomes 0012345, and 123456 becomes 0123456.

• How to read your payslip (PDF, 355KB)
• Payslip resend request form

The holiday pay guide can be used to explain how holiday pay is paid over the term 4 break. Please only use this as a guide as the scenarios are based on specific actions applied during End of Year processing.

Holiday pay guide

Remember to tell your school's payroll administrator if you change your personal details such as:

• address or phone number
• email address (this is where your payslip will be sent to).
• bank account(s). There must be a main account, but you can request fixed amounts to be paid into other accounts. There is a 25c fee each pay period for each additional bank account.

If you have a question about your pay or leave balance, speak to your school's principal or payroll administrator.

An overpayment is when an employee receives more pay than they are entitled to. This can happen because of a processing error that wasn't identified in the checking process, or a late or incorrect notification of a change e.g. to employment status, leave without pay or a change in hours. 

Resolving your overpayment (PDF, 285KB)

Teachers, speech language therapists and teaching guidance counsellors need to have their salary assessed before they start their job, so they are paid correctly.   

You will need a salary assessment if you are working in the NZ state sector, and you are:

• beginning your first teaching job, eg new graduates, moving to NZ, or have only worked in private schools
• returning to teaching after a break of two or more years
• returning to teaching after a break where you have gained some relevant work experience, eg teaching in a private school
• a teacher who has new or improved qualifications that haven't been assessed
• a newly qualified speech language therapist (under the Primary Teachers’ Collective Agreement)
• about to begin working as a teaching guidance counsellor.

Salary assessments

The Ministry of Education made a first remediation payment towards Holidays Act arrears to most current school employees on 27 June 2023. 

The Ministry is addressing non-compliance with the Holidays Act 2003 to ensure school employees receive what they are owed. 

This work is complex and is taking time to complete. By making a first payment, the Ministry can pay some of the money owed sooner, while it continues work to fully address historic Holidays Act errors.  

Around 75 per cent of school employees received a payment in this round.  

Visit the Ministry’s website for further information about the first Holidays Act remediation payment.